Privacy Policy

This Privacy Policy sets out how Stroud Community Agriculture (SCA) collects, uses and protects any personal data that you give us.

SCA is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

If you have any questions about this Privacy Policy please do not hesitate to contact us at

Who we are

Stroud Community Agriculture Ltd (SCA) is a Community Co-operative, producing wholesome, organic, locally-grown vegetables, and meat for its members. You can read more about our organisation on our About SCA page.

What personal data we collect

For the purpose of membership we may collect the following information:

  • Full Name

  • Email address

  • Telephone number

  • Physical address

  • Bank details

What we do with the information we gather

We use the information for membership purposes and for communicating with you.

If you gave us your consent by ticking relevant boxes in our joining form we may:

  • circulate your phone number, e-mail address, the area you live and your postcode along with where you collect your SCA veg to other members of the SCA

  • send you updates on the farm news and events

  • send you an email about our meat production and meat available to buy.

We will never share your personal information without your prior consent.

When you join as a member we ask you to set up a standing order for the payment for your veg. When you do so we will receive and keep the banking details connected with any payment you are making.

Processing and sharing your personal data

For the purpose of processing your membership our designated membership administrator has access your details. Personal data may be shared where necessary with the SCA Core Group members and, with your prior consent with other members of the SCA.

Email handlers

We circulate our e-mails through a widely used third-party e-mail handler MailChimp. This provides for the secure storage of your contact details, and it uses mailing lists for circulations in line with preferences that you have chosen in the joining form. For further information, see Mailchimp’s privacy policy.


The SCA processes personal data that you give to it when you become a member, register for one of its events or enter into a contract with the SCA. The personal data collected will typically include your name, billing address, email address, telephone number, and banking details connected with any payment you are making to the SCA or payments the SCA is making to you.

We keep the details of any banker’s standing order which you ask us to set up to process your membership payments and to meet the legal requirements for audit. The law currently requires us to keep this information for a period of seven years after the relevant payment date.

We are currently migrating our accounts from an internal server to Xero which provides a GDPR compliant service. For further information please see Xero’s privacy policy.

How long we keep the information

We keep your details when you are a member. When the membership ends we will store it for 7 years for financial and tax audit.

Controlling your personal information

You have the right to view, amend and delete any personal information that you previously submitted and also withdraw any consent given. You can do it at any time. Remember if you ask us to delete your personal details while you are a member of SCA we will have to cancel your membership.

If you wish to view, update or delete your personal details from our database please contact us at

Privacy Policy Changes

SCA may change this policy from time to time by updating this page. We encourage you to check this page from time to time to ensure that you are happy with any changes.